Using Customer Inquiry to Review Customer Transactions

Overview:

The Customer Inquiry feature in N3 AI Accounting Accounting allows users to instantly view all transactions related to a specific customer. Whether you're tracking outstanding balances, reviewing payment history, or preparing for collections, this tool provides a fast and focused way to access customer-level financial activity—without the need to generate full reports. 

Scenario:

A collections officer needs to follow up on unpaid invoices for a specific customer. Rather than navigating through multiple modules or exporting a full aging report, the officer uses the Customer Inquiry feature to pull up all transactions—sales, payments, credit notes, and outstanding balances—for that customer within the current quarter. 

Procedure:

To review a customer’s transactions using Customers Inquiry in N3 AI Accounting Accounting 

1. Navigate to the Inquiry module and select Customer Inquiry.
    

2. In the Customer field, choose the customer you want to review and set the Date Range.
    

3. Click Inquiry to display the list of transactions.
    

4. Review the details shown, which include:

   • Transaction Date

   • Document Code

   • Document Type (e.g., Invoice, OR, Credit Note)

   • Reference

   • Debit and Credit Amounts

   • Balance

5. Click the Export to Excel icon if you need to save or share the results for reporting.
   
   Note: You can click on the Document Code or the View link in the Action column to open the source document and view full transaction details.
   

Application:

For example, a collections officer preparing for follow-ups may use Customer Inquiry to focus solely on the transactions of a specific customer. By filtering the view: 

• They can quickly generate a list of transactions within a defined date range

• Eliminate irrelevant data from the screen

• Streamline communication by referencing accurate and current information

• Align follow-up actions with the customer's latest financial activity

Using Customer Inquiry helps users work more efficiently, minimize delays in collections, and maintain clear visibility into customer account status.

System Scope: N3 AI Accounting (formerly QNE AI Cloud Accounting)